The paper submission process is now entirely electronic; no hardcopy mailing required!

All papers must be submitted in electronic format only, according to the paper submission process outlined below. Careful proofreading of the generated PDF file at the PDF approval step is extremely important.

The Proceedings, a supplement to the journal Microscopy and Microanalysis, will consist of a hardbound volume and a CDROM. All accepted papers will be published on the CDROM, with figures in full color. Select papers will be additionally printed in the hardbound volume, and in this format, the figures will appear as grayscale images.

The deadline for submission of all papers is 1700 PST, February 15, 2008. Papers submitted after this date may not be accepted. Please read all instructions carefully!

Please complete all of the following steps to ensure a valid submission.


1. Register as a user at the Paper Submission website, which can be reached via our publisher http://bono.cup.org. Review the Paper Submission website for specific instructions about format and treatment of artwork and special characters.
   
   
2. Prepare your paper according to the Instructions for Authors in the following section. For electronic submission, your source file must be either in Microsoft Word (version 2000 or later) or Adobe Acrobat ("PDF") format, saved with NO document security, with all figures embedded electronically. Please carefully review instructions for your software to insert graphics into your paper.
   
   
3. Complete an Author Data Form online electronically for each paper at the time that you submit the electronic file of your paper. It will be best to go out of the website and come in again for submission of a second and subsequent papers. Make sure that all addresses are complete and all coauthors are listed. Special audio/visual requests must be indicated on this form. The author data will be sent to you via a confirming email following the upload of your submission.
   
   
4. Upload your paper when requested after completing the Author Data Form electronically.
   
   
5. Review and approve the final PDF version that has been generated from the source file of your uploaded paper. Please note that this requires that you revisit the paper submission website after you have uploaded your paper. Verify that the PDF file is a faithful representation of the original. Please pay particular attention to artwork and special characters. Print the Author Data Acknowledgement eMail with the electronically assigned Paper Number and keep it for your records.
   
   

Receipt of submitted files will be acknowledged promptly via email. All papers will be reviewed by the Program Committee. Reasons for rejection include: lack of relevance; poor science quality; previous publication; excessive commercialism; deliberate fraud or hoax; lack of adherence to these instructions; a history of "no-shows" at previous M&M meetings; and/or late submission. Authors of rejected papers will receive a written explanation for the rejection from the Program Chair. Submitting and presenting authors will be notified of session and time assignments on or about May 15, 2008.

An LCD computer projector is the standard presentation equipment. Multiple connections to the projector will be provided, and presentation computers must be connected and ready in advance of the time of the talk. Presenters must supply their own computer. Special audio/visual (A/V) equipment requests must be indicated on the Author Data Form (Stage 1 of Paper Submission Process), or availability cannot be guaranteed. Special equipment includes a 35mm projector, an overhead projector, video tape player, or multiple projectors/screens.

No A/V equipment will be provided for poster presentations. Requests for A/V equipment with a poster presentation will be considered on a case-by-case basis by the Program Chair.

You are responsible for presenting your paper. If unforeseen circumstances prevent your attendance, you must (1) notify the Program Chair and Meeting Management and (2) arrange for a colleague to present your paper. Failure to do so may result in rejection of your papers at future meetings

Information regarding the technical content of the meeting or of specific sessions can be obtained from the M&M 2008 web site, http://mm2008.microscopy.org, or from the Program Chair:

John Henry Scott
Email: MM2008ProgramChair@microscopy.org

Please direct all other questions about the meeting to:

Nicole Guy
MM2008 Meeting Manager
Tel: 703-964-1240 x14
Fax: 703-964-1246
nicoleguy@conferencemanagers.com

1. ELECTRONIC SETUP. Your electronic file must be submitted in either Microsoft WORD (saved as WORD 2000 or later) or Adobe PDF format with NO document security. The filename must have the appropriate extension (".doc" or ".pdf"). All papers submitted as PDFs MUST have fonts and images embedded. Use a 12 point Times New Roman typeface, 6 lines per vertical inch. Use italics for taxonomic terms; do not use underlines. Avoid individualized formatting and special typefaces. Follow the model shown here.
   
   
2. TEXT. Papers should be a condensed version of the final presentation and include all significant findings. Write the text so that readers who are not specialists can appreciate the purpose of the study and understand the procedures and conclusions. All contributions will be reviewed for scientific content by the program committee.
   
   Authors are strongly encouraged to adhere to the model example paper and keep the length to two (2) pages exactly. All submissions for society awards and prizes must meet these requirements. Contributions that do not meet these requirements will be published in electronic format only, not in the printed hardcopy. All contributions must conform to the layout requirements. Submissions of less than 300 words of text will not be accepted.
   
   
3. MARGINS. Set the margins for each page so that the text occupies a centered rectangle 6.75 in. wide by 9 in. high (17.1 cm wide x 22.8 cm high).
   
   
4. PAGE 1. Text only on this page, no illustrations. Title on first line must be 14-point boldface with initial capitals. For the rest of the text, use 12-point Times New Roman. Use single line spacing if more than one line is needed for the title. Leave one line of space before the author names. Start the authors' names, each followed by a comma and one or more asterisks for reference to each author's affiliation. Leave one line of space between author names and affiliations. Asterisk the first author's affiliation and provide the complete postal address. Similarly, on the next line type the next author's affiliation and complete address, etc. Do not center the title, author names or affiliations; return each line to the left margin. Leave one line of space, and begin the first paragraph without indentation. Skip a line between each paragraph. Review the FAQ on the Paper Submission webpage regarding special characters.
   
   
5. PAGE 2. This page may include text, figures, and/or tables (if any). Place table captions above tables at the left margin; place figure captions below figures. Bring all artwork to the left margin. See examples in the model paper.
   
   
6. LINE DRAWINGS, MICROGRAPHS AND PHOTOS. All artwork must be electronically incorporated into the text. Show figure part number and scale marker (e.g., 1 um) as needed. Color may be used and will be displayed as such on the CDROM; however, the figures will appear as grayscale images in the hardbound volume. Line art must be created either in a drawing program or scanned into a suitable format for importing into the document; check that the weights of lines and sizes of label fonts in embedded legends allow the figure to be understandable at the final reproduction size in the document. Review the FAQ on the website regarding artwork.
   
   
7. TABLES. All tables must be electronically incorporated into the text. Use the table-making functions of the word processor to create the table with a horizontal rule top and bottom and below the column headings. Indicate units (in parentheses) in column headings as needed. Type information single-spaced within the table.
   
   
8. REFERENCES. Show citations in the text as an Arabic number on the line in square brackets, preferably at the end of the sentence, before the period [1]. Format and place references as shown in the model paper.
   
   
9. COPYRIGHT TRANSFER AGREEMENT. By submitting a paper to these proceedings, authors (except U.S. government employees and contractors) agree that if accepted, the copyright of the paper will be transferred to the Microscopy Society of America.